Export Declaration Form (EDF) – India

What is an Export Declaration Form (EDF)?

The Export Declaration Form (EDF) is a mandatory customs document required for the export of goods from India. It is issued by the Reserve Bank of India (RBI) to monitor foreign exchange earnings and ensure that all export transactions comply with Indian trade regulations.

📌 Issued By: Exporter (Verified by Customs & Authorized Dealer Bank)
📌 Required For: Exports from India (Physical & Software Exports)
📌 Regulated By: Reserve Bank of India (RBI) & Directorate General of Foreign Trade (DGFT)
📌 Purpose: Ensures that exporters receive foreign exchange payments for exported goods.

When is an Export Declaration Form (EDF) Required?

✅ For Physical Goods Exports – All shipments sent outside India require EDF for customs clearance.
✅ For Software Exports (SOFTEX Form) – Required when exporting IT services/software.
✅ For Exports Under Letter of Credit (LC) – To confirm payment realization.
✅ For Advance Payment Exports – If the exporter has received full/partial payment before shipment.

📌 Exception: Not required for non-commercial exports (samples, gifts, personal items, etc.)

Key Details in the Export Declaration Form (EDF)

📜 Exporter’s Name & Address – Business details.
📜 Importer’s Name & Address – Overseas buyer details.
📜 Shipping Bill Number & Date – Customs reference number.
📜 Invoice Details – Invoice number, date, and value of goods.
📜 Harmonized System Code (HS Code) – Product classification for taxation.
📜 Export Value & Currency – Value in INR & foreign currency.
📜 Bank Details (AD Code) – Authorized dealer bank handling the foreign exchange transaction.
📜 Payment Terms (L/C, DA, DP, Advance, etc.) – Mode of receiving export payment.
📜 Declaration by Exporter – Ensures compliance with forex and trade laws.

Process for Filing the Export Declaration Form (EDF)

1️⃣ Prepare Export Documents – Packing List, Commercial Invoice, Shipping Bill, etc.
2️⃣ Submit to Authorized Dealer (Bank) – The exporter’s bank verifies the form.
3️⃣ Customs Clearance – Customs checks and endorses the EDF.
4️⃣ Shipment & Export – Goods are dispatched with EDF compliance.
5️⃣ Foreign Exchange Realization – Payment must be received within 9 months (as per RBI norms).
6️⃣ Submit Payment Proof to Bank – The bank submits proof of forex realization to RBI.

Importance of Export Declaration Form (EDF)

✅ Mandatory for Export Customs Clearance
✅ Ensures Forex Compliance & Payment Realization
✅ Required for Export Incentives & Benefits
✅ Regulated by RBI to Prevent Forex Violations